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Administration Assistant – Facilities & Office Management

Kuala Lumpur, Malaysia

Vacancies: 0

This job has been filled


Quintiq, part of Dassault Systèmes, is looking for an Administration Assistant to be a part of the Facilities and Office Team.

This person will work with all internal Quintiq employees to provide business support in the area of administrative and facilities management tasks.

Department & supervisor

You will be part of a small team of experienced administrative and facilities personnel. You will report directly to the Facilities and Office Services Lead.


This role is based in Quintiq’s Malaysian office, the Global Development Center. You will have the opportunity to work with colleagues around the world.

Type of employment

This is a full-time, permanent role. You will be confirmed following a three-month probation.

Salary range & benefits

Excellent working conditions, insurance, flexible working hours, contractual bonus, and profit sharing. Visit Careers & Benefits page to find out more.


Monitor pantry consumables

Assisting with monitoring stock of stationeries and medical kit items

Contractor liaison during office repairs and upgrades

Reception duties – primarily reception back up as and when required

Accommodation arrangement for overseas colleagues

Monitoring in-house vendor activities and attendance

Monitoring maintenance contract renewals

Landlord liaison for office related maintenance

Receiving, acting and following up on complaints received from colleagues

Acknowledging, taking action and closing work orders in system

Assisting to update seating arrangement

Job requirements

Minimum Certificate or Diploma in Business Administration, with at least 3 to 5 years of direct experience in the field

Self-starter capable of working independently with minimal supervision

Good command of written and spoken English as well as conversant in Bahasa Malaysia

Strong communication skills and able to communicate with all levels of individuals

About Us

Quintiq is part of Dassault Systèmes, the 3DEXPERIENCE company that provides world-leading solutions to transform the way products are designed, produced and supported. Serving over 200,000 customers in 12 industries, from high-tech to life sciences, fashion to transportation, we help businesses and people around the world to create sustainable innovations for today and tomorrow.

At 3DS we empower people with passion to change the world. Do you have dreams? And enjoy a challenge? Let’s open new horizons together with the power of 3DEXPERIENCE virtual universes. Join our leading and fast-growing company of 14,000 talents and have a look at

We attract and retain the best people by ensuring that you are constantly challenged and inspired by your work. Our environment stimulates creativity, fun and healthy competition where teams both push and help each other to excel. We provide numerous opportunities for professional improvement and advancement along your chosen career path. We are an equal opportunity employer. We believe the best way to build a strong workforce is by selecting from a diverse pool of applicants.

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Working at Quintiq

Find out what we do and get a glimpse of our Global Development Center in Malaysia