Quintiq, part of Dassault Systèmes, is looking for a FSS Specialist-P2P.
You will be part of the Finance Shared Services (FSS) team to ensure smooth delivery of Finance transaction and operational services to Business Units stakeholders globally in accordance with Quintiq/Dassault Systemes policies/procedures, and ensuring delivery quality in terms of accuracy, completeness and timeliness.
Department & supervisor
You will be part of the Finance Shared Services team, working with eProc Operations personnel based in Petaling Jaya office.
This role is based in Quintiq’s Malaysian office, the Global Development Center. You will have the opportunity to work with colleagues around the world.
Type of employment
This is a full-time permanent role. You will be confirmed in your post following a three-month probation period.
Salary range & benefits
We provide excellent working conditions, insurance coverage, flexible working hours, and and a salary commensurate with experience and education. We provide an environment where self-reliant people will be well rewarded. Visit Careers & Benefits to find out more.
Support Business Requesters in Purchase Request creation and goods & services receiving
Provide first level support to Business Requesters and approvers regarding P2P processes and tools
Provide support to Business and 3DS Accounting in solving disputes or issues with supplier
Solve any P2P relevant issues and escalate to Manager when needed
Manage all creations of supplier, to be registered newly in the system
Ensuring requests are in compliance with the Policy or sourcing strategy
Manage all modification of supplier including reviewing and enriching new suppliers information
Create and update suppliers files in DSX-Finance eProcurement (and via Ariba once implemented in Asia Pacific)
Manage the Purchase Order (PO): Review PO content, dispatch PO, modify & close PO
Create and update supplier contracts in DSx.Finance e-procurement
Manage vendor enablement and Purchase Order for Services (via the Services Procurement modules)
Contribute to the improvement of the Procure to Pay process compliance (KPIs) and to satisfaction level of our internal Customers
Administer Purchasing Cards (hereafter, P-cards) and P-cards transactions review and approval (once implemented)
Promote P2P best practices and ensure compliance to 3DS Purchasing Policy and processes
Actively contribute to P2P projects (Process & system improvement, system testing, user training)
Assess whether global process make sense and whether it is applicable to Asia region/local countries and propose for the best fitted plan
Work together with various departments such as Account Payable, Financial Planning and Analysis to make the process feasible
Day to Day Task includes:
Check each eProcurement requisitions and ensure all necessary and correct information is stated;
Work with Buyers in Purchasing when requisitions do not make sense;
Create and dispatch PO after internal approvals are received;
Create new vendors in the system, after confirmation of appropriate documents and information are received
Modify and update the vendor in the system upon receiving request from end users;
Review existing vendors in the system and inactivate vendors that are not in use for certain period of time;
Be the main contact for eProcurement queries (e.g., how to create requisitions, how to close the requisitions etc), for internal users as well as external suppliers;
Data clean up (in a regular basis), if necessary.
Provide users training in Japanese and English (once or twice a month)
Candidate must possess at least a professional certificate, bachelor's degree, or professional degree in finance/accountancy or equivalent
Fluency in English and Japanese ( spoken and written )
Knowledge and experience of using ERP systems (ideally Peoplesoft, Ariba)
At least 3 years of previous experience working in a Finance Shared Service Centre or business process outsourcing engagement preferred
Proven knowledge of the Purchase-to-Pay processes
Proficient in Microsoft Office Products (Excel, Access, PowerPoint, and Word)
Possess strong drive, dedication and work ethic
Deliver excellent customer service and be customer focused
Self-Starter, autonomous, flexible, proactive rather than being reactive
Good relationship and communication with internal customers in an international context
Rigorous and well organized
Committed, loyal and result oriented
Eager to change for the better
Quintiq is part of Dassault Systèmes, the 3DEXPERIENCE company that provides world-leading solutions to transform the way products are designed, produced and supported. Serving over 200,000 customers in 12 industries, from high-tech to life sciences, fashion to transportation, we help businesses and people around the world to create sustainable innovations for today and tomorrow.
At 3DS we empower people with passion to change the world. Do you have dreams? And enjoy a challenge? Let’s open new horizons together with the power of 3DEXPERIENCE virtual universes. Join our leading and fast-growing company of 14,000 talents and have a look at www.3ds.com.
We attract and retain the best people by ensuring that you are constantly challenged and inspired by your work. Our environment stimulates creativity, fun and healthy competition where teams both push and help each other to excel. We provide numerous opportunities for professional improvement and advancement along your chosen career path. We are an equal opportunity employer. We believe the best way to build a strong workforce is by selecting from a diverse pool of applicants.